Secure Management System features for community organisations
SMS means Secure Management System. It helps community finance groups keep member information, contributions and decisions organised with controlled digital records.
View this section on SMS — Secure Management System →Everything Your Society
Needs in One Place
From the day you register a member to the day you pay out a benefit — SMS handles every step digitally, securely, and transparently.
Full member profiles with ID numbers, emergency contacts, dates, roles and membership numbers. Register beneficiaries with allocation percentages, priority rankings, and guardian details for minors.
Record monthly and event contributions by member. Support for Cash, EFT, and digital payment methods. Payment status, receipts, reconciliation flags, and bulk import from CSV.
Manage burials, ceremonies, graduations, and custom events. Attach supporting documents, track estimated costs per member, verify events, and manage payout statuses.
Real-time dashboard with active member counts, total funds collected, pending contributions, and upcoming events. Full audit trail of all transactions and changes.
Cross-platform mobile app for iOS, Android, Windows and macOS. Members can view their status, contributions, beneficiaries, and events directly from their phone.
Generate professional PDF reports for meetings, audits, and compliance. Export member lists, contribution histories, and event summaries with one click.
JWT-based authentication with role-based access. Admins and regular members see different views. Password reset flows, refresh tokens, and encrypted data at rest.
Store society banking information securely. Configure monthly contribution amounts, event contribution rules, max members allowed, and whether approvals are required.
Each society is fully isolated in the cloud. Run multiple stokvels, burial clubs, and cooperatives from one account. MongoDB backend with Docker deployment support.